HR and Health and Safety Manager - Swindon

Up to £30,000 per annum - HR

Ref: 377 Date Posted: Monday 02 Dec 2019

JOB DESCRIPTION – HR and Health & Safety Manager

Based: Swindon

Term: 12-month Maternity Cover

travel: 10% - required to travel the Head Office in Sheffield and visit Showrooms

Reports to: Head of HR (Head Office Based)

Main Purpose of the Role:

Deliver HR advice and support to staff
Manage the end to end recruitment
Support the Group Compliance Manager by being the first point of contact for health & safety issues at the Swindon site
Act as site contact for the Swindon site

Main Responsibilities:

Recruitment & Selection

HR Support

Assist the Head of HR in providing front line HR support for employee queries, liaising face to face and via telephone
Arrange and coordinate disciplinary, absence management, grievance and performance management meetings in line with company policy.
Assist with the delivery of the HR element of the induction process
Arrange training, maintaining training records within the HR software system
Work on HR projects as directed

Health & Safety and Compliance

Compile information and maintain H&S training standards on site
Assist with the prevention of accidents by raising safety awareness on site
Complete accident reporting and investigations
Undertake local risk assessments
Support the Group Compliance Manager by booking meetings/rooms, taking of minutes and distribution of HSE Committee minutes.
Maintain HSE Action Plan and issue workaround checklists and chase actions.
Be site central point of contact/communication for HSE
Carry out and progress HSE Inductions.
Keep all HSE training records, sign-offs etc.
Feedback any HSE issues raised from Return to Work interviews.
Be the first aider.
Be a fire warden.
Be the central point of contact for fire alarm & Security.
Carry out Risk Assessments.
Issue HSE Policies, bulletins and keep records.
Manage Safety Shoe and Eye protection Policy
Replenish PPE and First Aid kits.
Retain contractor RAMS.
Organise PAT testing.
Organise Face Fit Testing, health surveillance, etc

Site

Order all stationery items
Act as a coordinator for the charity committee
Order tea, coffee and milk and manage the on-site vending provision
Manage the contract cleaning company and on-site cleaner
Act as a fleet coordinator for Swindon based fleet vehicles and manage the pool vehicle issue process
Act as a site contact for site maintenance issues, liaising with the Property & Logistics Director as necessary.

Key Accountabilities / Success Factors:

Effective recruitment in line with job role requirements, organisational culture and in line with recruitment budgets
Provide trusted, confidential and supportive HR assistance to the Kitchen Business Unit Management Team
The role is the integral link between the operational teams, health & safety and HR.

Knowledge & Experience:

Experience of recruitment and using recruitment tools
Experience of working within HR team with an awareness of basic employment law
Experience of managing disciplinary, attendance management and performance management reviews
Experience of managing health & safety processes, including carrying out risk assessments
Strong Excel and reporting skills

Skills & Competencies:

Able to work independently and take control of own day/workload
Customer focussed and an excellent communicator
Good team player
Ability to prioritise workload to ensure deadlines are achieved
Able to demonstrate an organised approach and attention to detail
Outgoing, with the ability to engage with and relate to all employees
Confident and articulate to ensure that company policies and processing timetables are adhered to
CPP and/or CIPD qualification desirable
Previous experience of working in Health & Safety, ideally with an IOSH Managing Qualification.

Benefits include: